Below are the various elements of the Stock Management System.

Quantity on Hand = This is the all-important Quantity (QTY). This is also known as QTY on hand, True QTY, or “Amount on the shelf”. Admin can adjust this figure at any time.

Quantity Allocated = This is the QTY currently on order that has not been completed/cancelled or deleted.

Quantity Available = This is what the client sees and is usually the sum of the ‘Quantity on Hand’ minus the ‘Quantity Allocated’. This is the figure that low-stock alerts use to send emails.

Replenishment Quantity = This is the Qty of replenishment stock currently on order. Only Client Senior Managers can order replenishment stock. When these orders are completed, the ‘Quantity on Hand’ will reflect the correct Qty.

Available Quantity includes uncompleted replenishment orders = When ticked Quantity Available will add any replenishment stock on order.

Allow Back Orders = Ticking will allow clients to order stock products when insufficient stock is available. Otherwise, the client will not be allowed to order stock greater than the Quantity Available shown to them.

Stock History = Every type of stock movement is recorded, showing exactly who did what and when.